What’s Included

For all our Summer@WMA camp programs, tuition includes lunch and one snack each day.

How to Cancel or Switch Weeks

All cancellations or requests to switch programs must be submitted in writing to info@summerwma.us.

Balances may be transferred to another program based on availability.

Balances may also be applied to another immediate family member.

Pay in Full

The full balance, including the required deposit, is processed at the time of registration using the electronic payment method submitted with your application.

All registrations completed after May 1 require payment in full at the time of registration.

Payment Plan

A deposit is processed at the time of registration:

• $100 per week or $200 per two-week session.

The remaining balance is divided evenly and automatically processed on the first of each month between February and May, depending on your enrollment date.

Payments are charged to the electronic payment method submitted during registration.

Balances may be paid off at any time before May 1, 2026 with no early payment penalty.

All account balances must be paid in full by May 15, 2026. Unpaid balances may result in forfeiture of your camper’s spot.

2026 Refund Policy

Before May 15

• Any tuition paid is fully refundable, minus a $100 deposit per session, per child.

After May 15 and up to two weeks before your program begins

• A 25% refund is available.

Within 2 weeks of the program start

• No refunds will be issued.

Additional Refund Notes

No refund or credit is available for late arrival, early departure or partial attendance due to behavioral issues or illness, including COVID-19.

1. Registration Changes (General Adjustments)

Families may request changes to their camper’s registration (such as updating contact information, switching activities within the same week, adding extended care, etc.) at any time, pending availability.

• Changes must be submitted in writing via email (info@summerwma.us).
• Administrative changes that do not affect scheduling or capacity are free of charge.

2. Switching Weeks (Session Transfers)

Families may request to move their camper from one session to another under the following guidelines:

A. Deadline for Week Changes

• Session-change requests must be submitted at least 14 days before the start of the originally registered week.
• Requests submitted after the 14-day window will be reviewed but are not guaranteed due to staffing, ratios and supply planning.

B. Availability Requirement

• Session changes are granted based on available space in the requested session.
• If the preferred session is full, the family may join the waitlist.

C. Fee Structure

• One complimentary session change per camper is permitted each summer.
• Additional week-change requests cost $25 per change to cover administrative time.
• If switching to a more expensive program or specialty camp, or from a one-week to two-week session, families must pay the difference in tuition at the time of the change.
• If switching to a less expensive session, or from a two-week session to one-week session, the difference will be credited to the family’s account (or refunded if your camp offers refunds).

3. Changes Due to Medical or Emergency Reasons

If a camper is unable to attend their registered week due to illness, injury or a family emergency:

• Families may switch weeks without penalty, pending availability.
• A doctor’s note or written explanation may be required for medical exemptions.

4. Day-of or Same-Week Changes

• Changes requested after a session has started cannot be accommodated except in documented emergencies.
• No prorated refunds or credits are issued for missed days.

5. How to Request a Change

All requests must be submitted via:

• Email: info@summerwma.us
• Please include camper’s name, current registered session, current registered camp and desired new session or camp.

6. Confirmation

Families will receive a confirmation email once:

1. The change has been approved.
2. The new session has been secured.
3. Any fee or tuition differences have been processed.

7. Exceptions & Director Discretion

The Camp Director reserves the right to make exceptions on a case-by-case basis for extenuating circumstances, while maintaining fairness and staffing compliance.

We strongly encourage you to add your camper (at no fee or risk) to the waitlist.

If you are on a waitlist, here are a few important things to know:

• A waitlist spot only opens in Beech Tree Traditional Camp if:
  • a currently enrolled camper cancels that program.
• A waitlist spot only opens in Enrichment Camps if:
  • a currently enrolled camper cancels that program.
  • we are able to open an entirely new, additional week of the Enrichment and Specialty Programs by securing more staffing, facilities, etc.

In either case, we cannot predict when the waitlist will move or how long your camper will remain on the waitlist, as we have no way of knowing when or if someone will cancel.

If you get off the waitlist for a 2-week Enrichment Camp and you are enrolled in a 2-week Beech Tree Camp, you may enroll in the Enrichment Camp. 

• There is no scenario in which we would not contact you if a space opened up and you are next on the list. Please do not call the office to check if a space has opened. We receive several of these calls each day and need to keep the phone line open for on-campus operations.
  Feel free to request your child’s waitlist position by emailing info@summerwma.us.
• If you are next on the waitlist, we will reach out to the email addresses listed in your account and give you 24 hours to respond. Please make sure the emails listed are current and checked regularly. If we do not hear back within that window, we will move on to the next family on the list.

Sibling Discount

Each additional sibling receives $20 off their full tuition.

9-Week Discount

Register for all 9 weeks of the season and receive 5% off your full tuition.

For the safety and well-being of all campers, we require clear and complete emergency and pickup information at the time of registration. If parents are separated or divorced with joint custody, both parents must provide written consent for all individuals listed as Emergency Contacts and Authorized Pickups. Campers will only be released to parents, legal guardians or those explicitly authorized on the registration form and photo identification will be required at pickup. Families should also provide at least one emergency contact and indicate if both custodial parents should receive email notifications.

This camp is in full compliance with Massachusetts Department of Public Health regulations and is licensed by the local Board of Health.

State law requires all campers to have an official Health Examination Form completed, physician-signed, and uploaded to your CampBrain account by May 15, 2026. The form can be found here or in your CampBrain account.

At Summer@WMA, our goal is to ensure a safe, supportive, and enjoyable experience for every camper. We expect campers to follow directions, move safely with their group, respect personal space, and engage positively in all activities. Staff use clear, consistent expectations and positive reinforcement to foster a welcoming and structured environment.

When a camper’s behavior disrupts the camp community or compromises safety, staff will use developmentally appropriate behavior-management strategies. These may include redirection, distraction, gentle reminders, offering choices, outlining natural consequences, and—when necessary—brief “Renewal Time” away from the group to regain self-control.

Behaviors that jeopardize the physical or emotional safety of any camper or staff member will result in the following responses:

First Occurrence: On-site behavior intervention with a staff member to discuss the behavior and identify appropriate alternatives. Parents/guardians will be informed at pickup.

Second Occurrence: An incident report will be completed and given to the parent at pickup time. A conference may be requested to discuss the situation and foster a clear line of communication between the camp, the camper and the parent. 

Third Occurrence: An incident report will be completed and parents notified. The camper may be temporarily removed from camp activities for 1–3 days, depending on severity.

Fourth Occurrence: An incident report will be completed and parents notified. The camper may be dismissed from camp for the remainder of the session.

Note: Violent, threatening, or obscene behavior may result in immediate removal from the program. If a camper is dismissed from Beech Tree Camp due to behavior, refunds will not be issued.

If a child is unable, in our opinion, to productively and safely enjoy the camp experience, we reserve the right — after consultation with parents — to request their withdrawal. Families are encouraged to speak with the Camp Director if their child is having difficulty adjusting to camp.

Summer@WMA is committed to partnering with families to create a safe, positive and inclusive camp environment. We welcome communication and collaboration to support each camper’s success.

Summer@WMA staff are committed to ensuring all campers are safely supervised until they are signed out each day. To support this, we require that all campers be picked up within the designated pickup window – between 3:30 and 4:15 p.m.

If a camper is not picked up by the end of the pickup window, staff will contact the parent/guardian unless the camper is registered for After Care. Ten minutes past the pick-up window, a $15 aftercare fee (the cost of a full day of aftercare) will be applied.

If a camper has not been picked up by 5:30 p.m., an additional $25 late fee will be charged.

All fees will be added to the family’s account. Summer@WMA reserves the right to refuse services to any child who is repeatedly picked up after 5 p.m. 

Thank you for supporting our staff and ensuring a smooth dismissal process for all campers.

If payment in full is not received by May 15, your camper’s registration may be cancelled. We appreciate and request that you communicate with our office regarding any additions, deletions or changes to your camper’s registration.

• All-Sports (Recreational Sports)
• Art in Nature (Arts, Theater & Music)
• Beech Tree Traditional Day Camp
• Ceramic Creations (Arts, Theater & Music)
• CodeREV Robotics (Innovation)
• Day Trippers (Outdoor Adventure & Leadership)
• Drone Together (Innovation)
• Farm-to-Table Adventure (Outdoor Adventure & Leadership)
• Fashion (Specialty)
• Hiking Adventures (Outdoor Adventure & Leadership)
• Lego Masters (Innovation)
• Math Refresher (Specialty)
• Orchestra & Percussion Camp (Arts, Theater & Music)
• Roblox Studio Game Design (Innovation)
• Summer Theater (Arts, Theater & Music)
• Vocal Music Academy (Arts, Theater & Music)

• TRADITIONAL DAY CAMP
  • Beech Tree Day Camp
• OUTDOOR ADVENTURE & LEADERSHIP
  • Day Trippers
  • Farm-to-Table Adventure
  • Hiking Adventures
• INNOVATION
  • CodeREV Robotics
  • Drone Together
  • Lego Masters
  • Roblox Studio Game Design
• ARTS, THEATER & MUSIC
  • Art in Nature
  • Ceramic Creations
  • Orchestra & Percussion Camp
  • Summer Theater
  • Vocal Music Academy
• RECREATIONAL SPORTS
  • All-Sports – coed
• SPECIALTY
  • Math Refresher Camp